Privacy Policy

This Privacy Policy applies to all websites and web applications which link to this policy and are published by Media Group International companies (“Sites”).

If you wish to amend any of the personal information that we hold about you, or update your marketing preferences, you can do so at any time through your account.

If you have any queries about how we use your personal information, please contact our Data Protection Officer at Privacy@MediaGroupInternational.com.

Information we collect

This section details the information we may collect about you. We explain why, and how, we use it in later sections.

Account information

If you decide to create an account or enquire about one of our products or services, we’ll ask you to provide us with some specific information, for example:

• Basic personal details – such as name, title and date of birth;
• Personal contact details – such as home address, delivery address, home phone number, mobile phone number, and email address;
• Work details – such as job title, department, company name, company address, work email address and office phone number;
• Student or Institution details, if you are signing up to a subscription of an educational establishment – such as student status, graduation year, establishment name.
• Log in details – such as username and password;
• Payment details – such as your bank account and payment card information.

Additional information

On occasion, we will ask you to voluntarily provide additional information, for example:

• Your opinion of our products and services;
• Your preferences, including newsletters or my Media Group International topics;
• Your investment details if you use our portfolio tool to store your holdings;
• Your career details and CV if you use exec-appointments.com or our other recruitment pages;
• Information such as your dietary preferences and accessibility requirements when attending a Media Group International event, which may be considered special categories of personal data.

Information we obtain from partners and public sources

In some circumstances, we collect information about you from our partners or from publicly available websites to help us better understand our audience and enhance the relevance of our content. For example, in some cases we obtain the contact details of potential speakers for Media Group International Live events from public websites. We also obtain some information from publicly available sources for the purpose of inclusion in our directories.

Information we obtain through cookies and similar tools

We use cookies (and similar technologies) and analytics tools across our Sites to collect information about you. This information can be used to improve the performance of the site, make advertising more relevant and enhance your user experience. We provide detailed information about cookies and similar technologies within our Cookie Policy; examples include:

• Your location – we use cookies to display the version of the site that is most relevant to your location. For example, if you log in to MediaGroupInternational.com from the US, you will be shown a US version of the site.
• Your usage – we use cookies to understand how our customers use our Sites and interact with our communications and journalism. For example, we use technology on our Sites, which records user movements, including page scrolling, clicks and text entered. (It does not record payment details.) This helps us to identify usability issues and improve the assistance we can provide to users and is also used for aggregated and statistical reporting purposes.
• Your device – we use cookies to understand what type of device you are using to show you the best version of the site.
• Your engagement with advertisements – we use cookies to understand what advertisements you have been shown, or clicked on, to bill our advertising partners, and to present you with advertisements that are more relevant to you.

If you wish to manage your cookies, please follow the instructions in the “How to manage cookies” section within our Cookie Policy.

Lawful basis for processing

We only process personal information where we have a lawful basis for doing so, such as the following:

• User consent – This is where you have given us permission to process personal information for a given purpose. For example, if you complete one of our general enquiry forms, we would ask for your consent if we wanted to use your personal information for any other purpose. You have the right to withdraw this consent at any time. You can manage your preferences within your account or by contacting Customer Care.
• Legitimate business purposes – This is where we have a legitimate interest, as a business, to process personal information. For example, where we are aware of copyright infringements on our Site, it is in our legitimate interests as a business to identify those responsible. We take due care to balance our interests against your right to privacy.
• Contractual necessity – This is where we have to process personal information to meet our contractual obligations. For example, if you are a print subscriber, we would need to process your delivery address to fulfil your subscription.
• Legal obligation – This is where we have to process personal information in order to comply with the law. For example, we process and retain customer invoice information to comply with financial regulations.

We may also rely on relevant exemptions under the GDPR to the requirement to identify a lawful basis for processing, for example, the journalism exemption.

How we use your personal information

We collect personal information for the following main reasons:

1.  To provide our service – We require some of your basic personal information so our services work as you would expect, for example, delivering the newspaper to your correct address, providing access to our digital content, notifying you of changes to our services and dealing with customer care queries. We record customer calls for monitoring and training purposes.

2.  To improve and maintain performance – In order to provide you with the best possible user experience and value, we need to make sure that our products and services work as they should. Using personal information helps us understand how our readers experience our Sites and services, so we can make improvements. This includes contacting customers with market research surveys or for telephone interviews, hosting subscriber focus groups and analysing onsite data to test new and existing events, products and developments for the Media Group International group.

3.  To bill our customers – We, along with our authorised payments processors, securely process your payment information to take payments, give refunds and to detect and prevent fraudulent activity. We will also update your payment information in the event that a payment is unsuccessful. You can manage your payment information at any time by contacting customer services. If your subscription is provided under a group subscription or trial, we will report information about your activity on our Site(s) for the purposes of billing.

4.  To monitor compliance with our policies and terms – We monitor for breaches of our terms and conditions and copyright policies. For example, we reserve the right to inform the subscription holder if, through use of a group subscription, you are using our content in breach of the terms and conditions or copyright policies of our Sites. We also monitor activity on our Sites to detect and prevent invalid or fraudulent traffic.

5.  To personalise our products and services – We improve your experience of our products and services by personalising parts of our Sites and apps with the information you give us and what we learn about you. This includes showing you articles you may be interested in and recommending emails you may wish to sign up to. Where our Sites have such functionality, you can manage elements of personalisation in your account.

6.  To communicate product changes and offers – We want you to get the most out of our products and services, including showcasing our latest content and newsletters. We will contact you with carefully-curated Media Group International offers and promotions, exclusive event invitations and feature announcements. For example, if there are no updates on topics you follow in Media Group International, we will send you articles on other topics that we think you might be interested in. You are able to change your preferences at any time through your account or by contacting customer services. We also personalise our communications for strategic purposes. For example, we might offer group subscriptions to advertising managers.

7.  For the purpose of advertising – We rely on advertising revenue in part to support our award-winning journalism. We need to process your information to understand the effectiveness of the advertising we serve to you and others, and to deliver relevant personalised advertising. We use the information you give us, the information we collect about you and the information we infer, to serve you with the most appropriate advertisements. You can manage your advertising settings for the Sites that carry out this activity in your account. If you do decide to turn off personalised advertisements or advertisements tailored to you, you will still see the same number of advertisements but they may be less relevant to you. You may continue to see advertisements that are targeted to you based on other non-personal information, for example, the article that you are reading.

8.  Recruitment – If you apply for a role via one of our Sites, we will process your information in order to facilitate the application process.

9.  To build directories – A number of our sites (including Turbine) process personal information to create databases and directories. These directories provide key business insights and profiles to those that have licensed access. Where we make an individual’s contact details accessible on our Sites, we inform the individual and provide instructions on how to have their contact details removed.

10.  To administer prize draws and competitions – If you enter a prize draw or competition, we will process your information in order to run the competition or administer the prize draw. For example, we will process your address information if you are a winner and we need to send your prize by post. We may be required to publish or otherwise make available your name and/or region if you are selected as a winner in a competition or prize draw.

11.  For the purpose of diversity & inclusion initiatives – We rely on information, such as inferred gender, to understand the composition of our audience and ensure that our products and services are engaging across our audience.

Who we share your personal information with

We disclose personal information to facilitate the running of our business or to provide specific services you have requested. Commonly, we will disclose information to:

• Service providers – We engage service providers who help to support our business and improve our products. These service providers include, for example, fulfilment providers for delivery of our digital content and marketing; customer service agencies; hosts, organisers and sponsors of our events; organisations that host our sites, events or databases; and providers of online surveys. We also work with a number of distribution partners to deliver subscriptions. We have contracts in place with suppliers who process data to provide these services and they can only use your personal information under our instruction. For example, if you have a print subscription with us, we will disclose your information (address, contact details) to our distribution partners to facilitate delivery of the newspaper or magazine.

• Advertisers – We, and our advertising partners, use cookies to collect personal information and serve you with advertisements that we believe are relevant to you and your interests. There is more specific information about our advertising partners and data sharing in our Cookie Policy.

• Institutional customers – If your subscription is provided under a group subscription or trial, we will provide our client with information about your activity on our Site(s) for the purposes of user management, licence administration, content suggestion and billing. We may also make online tools available to our client for these purposes. Information about your activity is provided at a high level and our client cannot track exactly what articles you have read. We may also provide current or prospective clients with activity information about individual subscribers who registered using that entity’s email address. We will always contact individual subscribers before doing so, and will respect any requests not to share this information.

• Recruitersi) Job application service When you apply for jobs through exec-appointments.com, your job application is forwarded directly to the advertiser of the job that you are applying for (“Recruiters”). Recruiters include agencies who may pass your information to companies that are recruiting in employment field(s) relevant to your interests. Applications that are made through Recruiters’ sites, or other external websites, will be subject to their privacy policies. ii) Executive profile and match service Users are provided with the option to create a personal Executive Profile and to control access to it through various settings. Profile information includes anything that you provide in the relevant information fields on exec-appointments.com.Users are offered a Match Service which allows authorised Recruiters to search our Profile Database for profile information that meets their search criteria. Whether your profile is included in the searchable Profile Database will depend on the settings you have chosen.

• Social media providers – Information will be shared with social media platforms where you log in to our Sites via a social media account, or use components on our Sites provided by social media platforms (e.g. the “Facebook Recommend” function). We also share the information of our customers with social media partners for the following reasons:
  • To prevent existing subscribers from being targeted with subscription offerings on social media platforms;
  • For the purposes of targeted advertising on social media platforms, and to create lookalike audiences for these purposes;
  • To encourage users to get the most out of their subscription.

• Other users – Our Sites are publicly accessible and anyone around the world who accesses our Sites will be able to see anything you post, such as comments about an article. We encourage you to use a pseudonym when commenting on our Sites if you do not wish to be identifiable to other readers.

• Media Group International group – We share your information within the Media Group International to provide our services and to better understand the relationship between our products. More information about the Media Group International group is on our “About us” website. Sometimes services are provided between legal entities in the Media Group International group, which may involve the processing of personal data by one entity on behalf of another. For example, we may share publicly available personal data with Turbine for inclusion in our directories.

• Legal processes and successors in title – We, and our suppliers, may also disclose your information to comply with applicable laws, court orders or other valid legal processes, and to enforce or apply our terms of use, any subscription agreement, or any of our other rights. We may transfer or disclose your personal information to any entity which takes over or acquires the relevant Media Group International business. We also share aggregated, non-identifiable information with third parties. Before sharing this information, we ensure that it cannot identify you as an individual. For example, we regularly release information about the size and growth of our audiences.

How long we retain your personal information

We retain the majority of your personal information for as long as your account is active and therefore open; this allows you to continue accessing our content, products and services.

If you become inactive and are not a subscriber, we may delete elements of the information associated with your account. We will normally warn you if your access is going to be withdrawn and give you the opportunity to retain your account.

Where we don’t need to keep all of your information in full, we will obfuscate or aggregate it, for example, web activity logs and survey responses. This is to ensure that we do not retain your information for any longer than is necessary.

A summary of how long your personal information is retained can be found below: